• 13 Key Questions to Ask Solution Providers About Digitization

    In my last post about digitization, I focused on the elephant in the room when it comes to M-19-21 compliance and digital modernization — paper. Turning paper into digital assets that can be managed digitally needs to be at the heart of every modernization strategy. Even though the volume of paper-based information is declining over… Read more »

  • Digital Modernization: The Elephant in the M-19-21 Room

    As I’ve mentioned in previous posts — 6 Key Worries SAORMs Have About M-19-21 Compliance and SAORM / RMSA Reporting During Social Distancing — I’ve spent a bit of time during the weeks of #socialdistancing reading about digital modernization in some of the SAORM (Senior Agency Official for Records Management) reports that were submitted during… Read more »

  • 6 Key SAORM Records Management Worries About M-19-21

    Last week, I reviewed responses to this question: Do you, as the SAORM, see records management challenges within your agency in meeting the goal of fully-electronic record-keeping? The word cloud shows a distillation of the responses. I took a deep dive into the response from the Department of Homeland Security (DHS), because I thought this… Read more »

  • SAORM / RMSA Reporting During Social Distancing

    We are clearly in uncharted waters when it comes to social distancing and the Coronavirus. Buzzfeed listed 14 unusual things people are doing during this time of sheltering in place. Among the more interesting… Binge watch The Walking Dead and/or Breaking Bad. Finish writing thank you notes from your high school graduation party. Finally get… Read more »

  • Cloud Smart: Legacy Systems a Key Challenge

    First, the good news: The 2019 Federal Cloud Computing Strategy — Cloud Smart — is a long-term, high-level strategy to drive cloud adoption in Federal agencies and updates the previous Cloud First initiative: Beyond Cloud First, which granted agencies broad authority to adopt cloud-based solutions, Cloud Smart offers practical implementation guidance for Government missions to… Read more »

  • Getting Over the Perfect and Embracing the Good

    Last week, I blogged about the surprising (to me!) number of questions that NARA’s Capstone Approach to email management and archiving generated at the Feb 19 BRIDG meeting — A “BRIDG” to Understanding Capstone. When it comes to records management, I’ve always thought that the perfect can be the enemy of the good. Or, as… Read more »

  • A “BRIDG” to Understanding Capstone

    Here’s a quick sample of some of the subject lines this morning in my email box: Open Record Laws are a sign of what’s to come. Is your organization prepared? Reader, this week only all magazines are just $5 [Live Webinar Tomorrow] From ETL to ELT: A New Architectural Order #WorldBartendingDay: il Single Malt come… Read more »

  • Website Records Often Overlooked in Contemplating M-19-21 Requirements

    In my previous two posts — Simple Sounding M-19-21 Requirements are Deceptive and Isn’t Email Management ALREADY Supposed to be Under Control? — I discussed some of the complexity that underlies the seemingly simple M-19-21 requirements. (“Agencies are encouraged to consider cost-effective opportunities to transition related business processes to an electronic environment in support of… Read more »

  • Isn’t Email Management ALREADY Supposed to be Under Control?

    In my previous post — Simple Sounding M-19-21 Requirements are Deceptive — I discussed some of the complexity that underlies the seemingly simple mandates in M-19-21 (“Agencies are encouraged to consider cost-effective opportunities to transition related business processes to an electronic environment in support of the President’s Management Agenda and Reform Plan.”) A lot of… Read more »

  • M-19-21 Digital Records Requirements Not so Simple

    Just because M-19-21 digitization sounds easy doesn’t mean that it is. Like separating two flat pieces of Lego. Or matching socks out of the dryer. Or folding a fitted sheet. Or consider this straight-forward sounding M-19-21 digital records requirements (item 2.4) relative to the transfer of records to NARA: By 2022, NARA will no longer… Read more »

  • Why does M-19-21 Digitization Matter?

    On the plus side, it’s not every day that the National Archives and records management are trending on Twitter. For those of you who may have missed it, the National Archives was in the news and in the middle of a Twitter meltdown — yes, the National Archives — for a digitized promotional image (the… Read more »

  • Five Reasons M-19-21 Readiness Isn’t Business as Usual

    I was chatting recently with a senior federal records manager (who will remain nameless) at an FCW seminar about the implications of M-19-21 readiness. Our initial conversation focused on the immediate short-term deadlines associated with M-19-21 readiness, which are somewhat well known and an extension of the deadlines in the previous 2012 archiving pronouncement, M-12-18… Read more »

  • Are President Trump’s Tweets Records? #M-19-21

    One of the challenges as technology constantly changes is that M-19-21 compliance is not just a “simple” matter of making sure every paper record is converted to a digital record, complete with all the necessary metadata, as challenging as that might be. Because before even considering the digitization and metadata requirements of M-19-21, agencies still… Read more »

  • Are Your Platforms Ready for the Digital Records Transformation?

    More than 40% of agencies are likely to have M-19-21 digital records challenges as platforms modernize.

  • How Compliant Are Your Transfer Procedures?

    More than 30% of agencies lack approved transfer procedures for digital records. 

  • Are You Ready to Handle “Non Document” Records?

    43% of agencies experience problematic capture of “non document” records.  

  • How Well Do You Manage Your Records Information Flow?

    One in three agencies lack the ability to manage information throughout its lifecycle. 

  • Do You Know All the Gaps You Have?

    67% of agencies have gaps in their ability to respond to FOIA requests.

  • How Many Updates Have You Made Lately?

    36% of agencies need to update their records directive (s).

  • How Ready Are You?

    Nearly 30% of agencies do not “design in” records management. 

  • Are You Ready? 57% of Agencies are Not.

    57% of agencies do not have a clearly identified digitized strategy to convert permanent records created in hard copy to a digital format.